How to add a Google User to your Google Analytics Account

By Graham Hansell | Analytics

Jun 01

Read time: 1 mins 43 sec

Your agency wants access to your Google Analytics, and they've just said: “give us your login, we'll keep it safe, we have all our client's logins”.

“Stop! Don't share your account details

The reasons not to share your Google (Analytics) account details with other people and companies are many, here are a few of them

  • You don't know who'll have access to it at the agency
  • You can't protect it without changing your account password 
  • If you change your account password then everyone in your company has to be updated
  • If the agency changes anything that later becomes a problem it will be your account name that shows up in the Google Analytics Change History as the account name

So what to do instead?

Share access to another Google Account

This is easy to do and should be standard for all Admins when giving Google Analytics access.

  1. Get the Google Account Email Address the user wants to access with
  2. Open the Google Analytics > Admin > Property > User Management
  3. Click the Blue “+” sign button top righthand corner
    • Google Analytics Admin
  4. Select “Add new users”
    • Permissions
  5. Add the Google Account email
  6. Set permission levels (see below)
  7. Click “Add” and you are done

Now there are different permission levels which are shown in the table below:

“Give users the least permissions they need for their role”

PermissionDescription
Manage UsersCan manage account users (add/delete users, assign permissions). Does not include Edit or Collaborate.
EditCan perform administrative and report-related functions: add/edit/delete accounts, properties, views, filters, goals, etc., but not manage users), and see report data.

Edit permission is required at the account level to create filters. Edit permission is required at the view level to apply filters. Includes Collaborate.
CollaborateCan create, edit, delete and share personal assets. Can collaborate on shared assets. Includes Read & Analyze.

Shared assets include:
Attribution models
Channel Groupings
Conversion Segments
Custom reports
Dashboards
Segments
Unsampled Reports
Read & AnalyzeCan see report and configuration data; can manipulate data within reports (e.g., filter a table, add a secondary dimension, create a segment); can create personal assets, and share them, and see shared assets. Cannot collaborate on shared assets.

Finally, an email will be sent to the newly added user, so they know they now have account access.

Summary

  • Don't give other users your account details
  • Give the lowest user permissions to do their job
  • Manage who has access
  • Review your users with access regularly (at least every 6 months)
  • Check the “Change History” to see what users are doing

If you need help with setting up or running your Google Analytics please contact us for more assistance.

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About the Author

Founder of both SiteLynx and SLX marketing. Leading web marketing planner and trainer.